Welcome to VisiTrack,
Your all-in-one solution for visitor management. Our powerful website and mobile app combination make it easy to record, track, and manage visitors entering and exiting your factory or office. With VisiTrack, you can ensure a secure environment while providing a seamless experience for your visitors.
Features.
Streamlined Check-In
Our mobile app allows visitors to check-in at the gate, capturing essential details such as name, purpose of visit, and contact information.
Real-Time Tracking
Keep track of visitors' entry and exit times, enabling accurate records and enhanced security.
Host Notification
Instantly notify the respective host about the visitor's arrival, ensuring they are promptly attended to.
Visitor Badges
Generate customized visitor badges with unique QR codes for easy identification and seamless access throughout the premises.
Visitor Logbook
Maintain a digital logbook with a history of all past visitors, providing easy access to visitor records and simplifying compliance requirements.
Instructions and Alerts
Enable hosts to communicate specific instructions or alerts to the kitchen or other relevant personnel, ensuring a personalized and smooth visitor experience.
How It Works
Work Flow
Visitor Arrival
When a visitor arrives at the gate or reception area, your representative, equipped with the integrated mobile app, will assist the visitor in the check-in process.
Check-In Process
The representative or visitor will enter the visitor's information into the mobile app, including their name, purpose of visit, and contact details. The representative may also capture a photo or snap of the visitor using the app for identification purposes.
Notification and Visibility
Once the visitor's information is recorded, the app will instantly notify the designated host executive or relevant personnel about the visitor's arrival. The host executive and other authorized personnel can access the visitor's details and track their whereabouts through the mobile app or a web-based dashboard.
Instructions
The host executive or other executives in the campus can provide specific instructions or additional information through the app to ensure a smooth visitor experience. This could include instructions for the host executive, kitchen staff, security personnel, or welfare executives regarding the visitor's preferences, special needs, or any other relevant details.
Visitor Tracking
Throughout the visitor's stay, the app allows authorized personnel to track the visitor's location within the campus, providing visibility and accountability. This information helps ensure the visitor is directed to the correct location and allows for prompt assistance if needed.
Visitor Departure
When the visitor is ready to leave, the gate person or representative can mark the visitor as "checked out" or "out of campus" within the mobile app. This action updates the visitor's status, indicating that they have completed their visit and are no longer on the premises.
Visitor History and Reporting
The mobile app and web-based dashboard maintain a comprehensive log of visitor data, including arrival and departure times, purpose of visit, host information, and any additional notes or instructions. This data can be accessed later for reporting purposes, compliance requirements, or auditing purposes.